DZ DPOSync Zim DPO 路 SI 路 Compliance

How it works

From scattered compliance work to one operating engine.

DPOSync Zim gives each organisation a controlled workflow for obligations, calendar deadlines, tasks, evidence, DPO records, privacy forms, incidents, reports, and regulator-ready submissions.

Compliance cockpit

Organisation readiness

Live

86%

Ready

12

Open tasks

4

Due soon

Calendar obligation

Submit annual policy review evidence

Due in 6 days

Privacy workflow

DP2 appointment details completed

Ready for export

Incident record

Access request evidence attached

Logged today

Step by step

The app turns compliance into a managed workflow.

Each step creates structure: who owns the work, what evidence is needed, what is overdue, what can be exported, and what leadership can review.

01

Create an organisation workspace

Add the organisation, subsidiary, department, or client you want to manage. Each workspace keeps its own obligations, forms, payments, incidents, and records separate.

Entity profile Client separation Workspace switching
02

Load obligations into the calendar

Use the compliance calendar to track recurring and one-off duties. Add due dates, owners, checklists, reminders, review windows, and the evidence expected for each obligation.

Due dates Owners Checklist items
03

Assign and complete tasks

Teams work from task lists instead of loose messages. Each task can move through progress, waiver, completion, evidence upload, and activity history so the audit trail stays intact.

My tasks Status tracking Activity logs
04

Run privacy and regulator workflows

Complete guided workflows for DPO profiles, DP1 registrations, DP2 appointments, ROPA records, privacy policies, breach incidents, and POTRAZ-facing documents.

DP1 / DP2 / DP3 ROPA Policies
05

Attach evidence and manage access

Store supporting documents, export registers, download records, and manage payment-gated access where required. The result is evidence that can be reviewed or submitted.

Evidence Downloads Payments
06

Report status and close gaps

Use reports and dashboards to see overdue obligations, upcoming deadlines, completed work, missing evidence, and organisation-level readiness before a review or submission.

Reports Readiness Gaps

Visual workflow

Every module feeds the same evidence trail.

The application is not just a form library. Calendar obligations, privacy records, incidents, exports, and reports all connect back to the same organisation workspace.

1. Workspace

The organisation profile anchors everything: obligations, DPO records, documents, users, payments, reports, and incident history.

2. Obligations

Calendar items define what must happen, who owns it, when it is due, and which evidence proves completion.

3. Workflows

Guided screens capture DP1, DP2, ROPA, privacy policy, incident, and catalogue information in structured records.

4. Outputs

Dashboards, reports, downloads, activity logs, and regulator-ready documents show what was done and what still needs attention.

Organisation

Profile, users, client context

Calendar

Obligations, dates, reminders

Evidence

Files, logs, exports, payments

Reports

Status, gaps, readiness

Who sees what

Different teams use the same engine from different angles.

Compliance teams

Monitor due dates, complete checklists, attach evidence, update statuses, and prepare management-ready reports.

DPOs and privacy officers

Maintain DPO details, DP appointments, processing registers, privacy policies, incidents, and regulator-facing records.

System integrators

Manage multiple client workspaces, document data flows, support implementation handover, and package recurring compliance services.

End result

A live compliance record your team can actually operate.

Create workspace